Just because expenses aren't submitted in batch, doesn't mean you can't approve them in batch.
Having more transparency into incoming expenses is proving to be helpful for managers. What frequently happens in companies today is that people sit on receipts for months on end. As a manager, when you get receipts from two months ago, how do you know if that is a valid expense? And how do you budget for expenses when there is so much delay? Many managers have to hunt down their teammates and remind them to get expenses in before they close the books, because all this delay makes bookkeeping harder.
As an employee, when you're entering expenses from a trip 2 months ago, how do you remember what the expense was for? What if you lose the receipts?
Oh okay, so you can approve in batch (I also read your other reply about roll up notifications). That makes more sense now, and I can see why this system makes sense.
My previous companies were super rigid about expense reports to avoid any of these problems so I never knew they were problems for some people. You only had so long after your trip was complete, so there would be no "expense report from 2 months ago", and only a minimal delay before getting the quarter's numbers for travel and training. If you had a corporate card, it had to be reconciled each statement for accounting to directly pay the card, otherwise you were on the hook for the balance and responsible for getting it reimbursed to you.
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Just because expenses aren't submitted in batch, doesn't mean you can't approve them in batch.
Having more transparency into incoming expenses is proving to be helpful for managers. What frequently happens in companies today is that people sit on receipts for months on end. As a manager, when you get receipts from two months ago, how do you know if that is a valid expense? And how do you budget for expenses when there is so much delay? Many managers have to hunt down their teammates and remind them to get expenses in before they close the books, because all this delay makes bookkeeping harder.
As an employee, when you're entering expenses from a trip 2 months ago, how do you remember what the expense was for? What if you lose the receipts?
Oh okay, so you can approve in batch (I also read your other reply about roll up notifications). That makes more sense now, and I can see why this system makes sense.
My previous companies were super rigid about expense reports to avoid any of these problems so I never knew they were problems for some people. You only had so long after your trip was complete, so there would be no "expense report from 2 months ago", and only a minimal delay before getting the quarter's numbers for travel and training. If you had a corporate card, it had to be reconciled each statement for accounting to directly pay the card, otherwise you were on the hook for the balance and responsible for getting it reimbursed to you.