Is there a program that exists to organize such files? If so I delegate the task. ie documents in paperless, images in immich, etc. Bonus points for the tools that can use embeddings to search locally the context of files.

If its a kind of file set that benefits from snapshotting, often I have them in some sort of location appropriate.

I dont stress too much though, I keep the results of many of my system's find results in a text file I grep through. I worry a lot more about the name of files or their immediate folders rather than where they go.